Upload a supplier bill. PeppyBooks posts the purchase.
An AI agent reads the bill, recognises the supplier and your products, checks every total and shows you only what needs a decision. One click posts the purchase to stock and accounts.
- Upload the bill
- Read and match
- Check the totals
- Review what is flagged
- Post the purchase
- Stock in
- Supplier balance
- Purchase and tax ledgers
Typing supplier bills is slow and error-prone
Hours of data entry
Every line of every bill is typed again, item by item, rate by rate.
Wrong products and rates
The supplier’s item name rarely matches yours, so the wrong item gets the stock.
Totals that do not add up
A tax or a discount typed wrongly shows up only at reconciliation.
Mistakes found too late
A missed line or a wrong rate shows up only when the supplier statement does not match.
What happens after you upload a bill
The agent does the reading and the matching. You decide only where it is not sure.
The AI agent
-
Reads the bill
Text PDFs are read directly; scans and photos are read by AI document recognition.
- Header
- Lines
- Tax
-
Recognises the supplier
By tax number and name, against your existing suppliers.
- Supplier
-
Matches your products
From supplier item codes and the matches you confirmed before.
- Products
-
Checks the arithmetic
Quantities, rates, discounts, tax and totals, with every finding named.
- Pass
- Warning
- Blocking
You
-
Review what is flagged
Confirm a product, pick a ledger for a charge, or create a missing product or supplier from the bill.
- Learned for next time
-
Post the purchase
One purchase with its voucher number: stock in, the supplier balance and the purchase and input-tax ledgers.
- Stock
- Accounts
Built for real supplier bills
PDFs, scans and photos
Upload a PDF, JPEG, PNG or TIFF of up to 20 MB.
Learns your suppliers
Every correction teaches the agent, so the next bill from that supplier needs less review.
No double uploads
A file that has already been uploaded is caught before it becomes a second purchase.
Product matching
Supplier item codes and confirmed matches map lines to your products.
Charges to the right ledger
Freight, handling and other charges book to an expense ledger, not to stock.
Posted to the books
Supplier payable, purchase account and input tax, balanced in one entry.
GST and VAT
Input GST split into CGST and SGST or IGST, or VAT, from the bill and the supplier’s tax number.
Due dates from credit terms
The due date follows the supplier’s credit period.
Private and locked once posted
Bills are stored privately, and a posted bill cannot be edited behind the books.
Manual entry or the AI agent
| Capability | AI purchase bill entry | Typing bills by hand |
|---|---|---|
| Reading the bill | Read in seconds, every line | Typed line by line |
| Matching products | Matched from codes and past corrections | Looked up for each item |
| Checking totals | Every total and tax checked, findings named | Found at reconciliation |
| The same file twice | Caught on upload | Found when the supplier balance is wrong |
| Posting | Stock, payable and tax in one step | Entered in more than one place |
For businesses that buy from many suppliers
- Retailers and supermarkets
- Pharmacies
- Wholesalers and distributors
- Restaurants
- Hardware and building materials
- Accountants and bookkeepers
Less typing, fewer errors, the same books.
- Cloud-basedSign in from any browser. Nothing to install at the counter.
- Multi-userRoles and permissions for owners, managers and cashiers.
- Multi-location readyAdd outlets, registers and shifts as you grow.
- Connected accounting and inventoryOne record from the sale to the ledger.
- Built for growing SMBsStart on one plan and move up when you need more.
- 14-day free trialThe full product, with sample data. No credit card.
Common questions
Short, factual answers before you start.
What file types can I upload?
PDF, JPEG, PNG and TIFF files of up to 20 MB. Text PDFs are read directly, and scans and photos are read by AI document recognition.
Does it post the purchase automatically?
It prepares the purchase and posts it when you confirm. You review only what the agent flags, then one click posts stock, the supplier balance and the ledgers.
What if a product or supplier is not in PeppyBooks yet?
Create it from the bill during review. The agent remembers the match for the next bill from that supplier.
How does it handle freight and other charges?
A charge on the bill is booked to the expense ledger you choose, so it does not become stock.
Does it work with GST bills?
Yes. Input GST is split into CGST and SGST or IGST from the tax on the bill and the supplier’s GSTIN, and posts to your input tax ledgers.
What stops the same bill being posted twice?
A file that has already been uploaded is detected on upload, and each bill posts once: a posted bill is locked so it cannot be changed or posted again.
Stop typing supplier bills
Start free and upload your first supplier bill.