Make an invoice in seconds, send it by email or WhatsApp, and see who has paid and who has not — without keeping a separate bill book, a spreadsheet and an accountant's file. From $17 per user per month.
Billing software is simply the program you use to make a bill for your customer. You pick the customer, pick the items, and it works out the rate, the tax and the total — then sends it by email or WhatsApp, or prints it.
The part that matters is what happens next. In most businesses the invoice is typed once for the customer, and then typed again into the accounts — or handed to an accountant in a folder at month-end. With PeppyBooks the invoice IS the accounting entry. The moment you send it, your books know you are owed the money, your stock has gone down, and the tax is recorded.
The same invoice, doing a different job depending on how you sell.
Today: Each customer has their own rate, and staff have to remember who gets what.
With PeppyBooks: The customer's own price comes up by itself, and their credit limit is checked before the goods go out.
Today: The invoice is made in one place and the stock register updated in another.
With PeppyBooks: One document: the invoice, the stock movement and the accounting entry are the same record.
Today: Work gets done and the bill goes out late — so the money comes in late.
With PeppyBooks: Bill on a schedule or by milestone, with a payment link on the invoice so they can pay as they read it.
Today: Hundreds of invoices a week, and no clear picture of who owes what.
With PeppyBooks: One screen shows who owes you and how old the money is, and reminders go out on their own.
Today: Different rates for cash customers, insurers and companies.
With PeppyBooks: A rate list per payer, applied automatically, so the bill is right the first time.
Today: Someone re-types the same invoices every month.
With PeppyBooks: Set it once and the invoice repeats itself — with reminders and receipts handled.
Build a quote from live prices and stock — send it in minutes.
One click converts it to a compliant invoice with a payment link.
Payments close off the invoice by themselves; reminders chase the rest.
Quote → sales order → delivery note → invoice → receipt. Each step carries the last one's data, so nothing is entered twice and nothing gets lost between tools.
Quotes that convert to orders and invoices in one click
Delivery notes and partial fulfilment
Credit notes linked to their original invoice
Custom templates with your branding
Every invoice can carry a payment link. Reminders chase overdue customers on their own, and the invoice closes itself the moment the money lands.
Payment links via cards, bank transfer and wallets
Digital bills delivered on WhatsApp
Automatic overdue reminders on your schedule
Partial payments and advances handled cleanly
See who owes you, and how long they have owed it
Bill repeat customers automatically — monthly retainers, annual contracts or usage-based plans — with proration and dunning built in.
Recurring invoice schedules
Proration on upgrades and downgrades
Dunning flows for failed payments
Revenue reports by plan and customer
Where your country requires it, PeppyBooks sends the invoice to the tax department as you make it — India GST, Kenya eTIMS, Zambia ZRA, Ghana e-VAT, Saudi ZATCA, UAE, Malaysia, Singapore and Nigeria. Nothing extra to buy, nothing to type into a portal.
Real-time transmission to the tax authority
GST e-invoicing (IRN/QR) and e-way bill generation for India
QR codes and control numbers on every document
Compliant handling of credit and debit notes
Return-ready tax reports
An honest look. Each of these is good at what it was built for.
| What matters | PeppyBooks | Tally | Zoho Books | QuickBooks | Word / Excel |
|---|---|---|---|---|---|
| Make an invoice quickly | Yes | Yes — a genuine strength | Yes — a genuine strength | Yes — a genuine strength | Yes, but typed by hand |
| Accounts update from the invoice | Yes — the invoice is the entry | Yes — accounting is its core | Yes — accounting is its core | Yes — accounting is its core | No — entered again separately |
| Stock goes down as you invoice | Yes | Yes — stock is included | Depends on plan; may require Zoho Inventory | Depends on plan | No |
| Payment link on the invoice | Yes | Depends on your setup | Yes | Yes | No |
| Chases overdue money for you | Yes, automatically | Depends on your setup | Yes | Yes | No — you chase |
| Send on WhatsApp | Yes | Depends on your setup | Depends on plan and country | May require another application | No |
| Country e-invoicing (India, Kenya, Zambia, Ghana, UAE & more) | 9 countries built in | Strong in India (GST & e-invoicing) | Depends on the country edition | Not available in India since 2023 | No |
| Customers, purchases, staff pay in the same place | Included by plan | Stock included; CRM and payroll may require another application | May require other Zoho applications | May require another application | No |
| How it's priced | From $17 per user per month | Mainly a one-time licence, plus yearly support | Monthly subscription, by plan | Monthly subscription, by plan | Free, but paid for in your time |
Where each is strong: Tally is a genuine strength if you want your books on your own computer and your accountant already knows it. Zoho Books and QuickBooks are strong cloud accounting products, particularly for service businesses. Excel is unbeatable for a one-off. PeppyBooks is best suited for businesses that want the invoice, the stock and the accounts to be one thing. Compiled from each vendor's published information — last verified 17 July 2026. Features and pricing change and vary by country and plan; please check the vendor's current terms before deciding.
You do not have to stop billing to change. Most businesses run both for a few days and then stop the old one.
Nothing switches off. Set PeppyBooks up alongside what you use today.
Customers, items and rates in a spreadsheet — we load them for you.
Send them to real customers and check the numbers against your own.
Only when you are happy. Guided migration is free on annual plans.
Your customers, items and outstanding invoices come across, so you know who owes you from day one. Old paid invoices can stay where they are for your records.
We check your opening balances against your existing trial balance before you go live. If they don't match, you don't go live.
Yes — give them their own login. Most accountants prefer it: they review and file instead of re-typing your bill book.
The trial is 14 days and takes no card. Your data stays yours and you can export it at any time.
Last updated 3 July 2026 · Reviewed by the PeppyBooks product & compliance team
Billing software automates the document chain that turns work into cash: quotes, sales orders, invoices, receipts and credit notes. Good systems add payment links so customers can pay the moment they open an invoice, automatic reminders for overdue accounts, and recurring schedules for repeat billing. In regulated markets, billing software also handles e-invoicing compliance — registering documents with tax authorities in real time.
Yes — invoices carry payment links for cards, bank transfers and popular wallets, and the payment closes off the invoice by itself.
Yes — schedules, proration and automatic reminders are built in, with revenue reporting by plan.
Yes. Sending invoices to your country's tax system (eTIMS, ZRA, ZATCA, e-VAT, GST and more) is part of the product, not a paid extra.
Billing software makes the bill for your customer. Accounting software keeps the record of what your business earned, owes and is owed. PeppyBooks is both — the bill you make is already the accounting record, so nothing is typed twice.