Snap a receipt on your phone or forward a vendor bill by email — PeppyBooks OCR reads the vendor, date, amounts, taxes and line items, drafts the accounting entry, and routes it for approval. Your team reviews; nobody types.
Vendor bills arrive drafted and matched — review replaces re-keying.
Fuel, tolls and expenses captured at the kerb, not lost in wallets.
Every entry carries its source image — audit queries answered in one click.
Photograph receipts in the mobile app, or email bills to your company's capture address.
Vendor, date, amounts, taxes and line items extracted and coded to draft entries.
Review the draft, approve (with email intimation), and it posts to the books.
Receipts and bills arrive by hand, by email and by download — capture meets them wherever they show up.
Mobile camera capture on iOS and Android
Email-in address for supplier bills and PDFs
Bulk upload for backlogs and statements
WhatsApp forwarding for field teams
This isn't naive text-reading — the OCR understands what a bill is: who it's from, what was bought, and how the taxes split.
Vendor, date, document number and totals
Tax amounts recognised and coded (GST/VAT)
Line items for detailed bills
Learning from your corrections over time
Extraction drafts; humans approve. The workflow keeps speed without giving up control.
Draft entries with suggested account coding
Three-way match against purchase orders
Duplicate detection before posting
Approval routing with email intimation
The single biggest data-entry task in bookkeeping — gone.
No transposed digits, no missed taxes; extraction plus human review.
Source documents attached to every posted entry.
Native to the PeppyBooks platform, open where it counts.
Last updated 3 July 2026 · Reviewed by the PeppyBooks product & compliance team
Receipt scanning software uses optical character recognition (OCR) to read the data off receipts and vendor bills — vendor name, date, amounts, taxes and line items — and turn them into draft accounting entries. Instead of typing documents into the books, your team photographs or forwards them, then reviews and approves what the software extracted. It's the single biggest time-saver in modern bookkeeping.
High — and every extraction is presented as a draft for human review before posting, so errors get caught at review, not at audit.
Yes — give suppliers your capture address and their bills draft themselves on arrival.
It's stored attached to the posted entry — searchable and audit-ready forever.
Yes — bulk upload handles backlogs; each document drafts its entry for review.
Printed documents extract best; unclear documents still capture the image and route for manual entry, so nothing is lost.