From purchase order to vendor payment, PeppyBooks keeps every step in sync — goods received against the PO, bills matched three ways, and payments posted — so short shipments and price variances surface before you pay, not after.
Every step below happens in PeppyBooks, on one database. Data entered once carries all the way through.
Purchasing at volume with variance control.
Supplier bills that match receipts and POs.
Payables with approvals and a clean audit trail.
Each step matches with the last, so discrepancies are visible immediately — not discovered when the vendor chases payment.
Purchase orders with approval control
Goods receipt against PO with variance flags
OCR bill capture — snap or email supplier invoices
Three-way match: PO, receipt and bill
Vendor bills, ageing and payments live in the same books as everything else, so you always know what you owe and when.
Payables ageing and due-date visibility
Batch and scheduled vendor payments
Debit notes and goods returns
Real costs allocated to inventory on receipt
Variances caught at matching, not at audit.
OCR drafts bills; you review and approve.
Approvals on POs and payments, logged.
Native to the PeppyBooks platform, open where it counts.
Matching the purchase order, the goods receipt and the vendor bill before payment — so you only pay for what you ordered and actually received.
Yes — OCR reads emailed or photographed bills and drafts the entry for approval.
Yes — real costs allocate to stock on receipt, keeping item costs accurate.